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Xerox® Accounts Payable Services: Securely Accelerate and Automate Invoicing and Payments

Accounts payable has arguably the most important job in any organization: safeguarding and distributing company assets. Yet while innovations have brought digital transformation to nearly every other part of business, the accounts payable process has remained consistently analog.

Accounts payable departments are drowning in paper and emails. The daily flood of invoices, compounded with manual data entry, makes it easy for mistakes to be made. Businesses encounter issues with lost documents, duplicate payments, compliance gaps, late payment penalties, and the constant threat of fraud.

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Manage invoices better with Accounts Payable Automation Service

Xerox® Accounts Payable Services is a package of capabilities tailor-made to suit companies of any size. Our service is much more than an invoice scanning solution. We streamline workflows and integrate paper and digital documents to provide a unique accounts payable process.

  • Capture, digitize, and extract data from digital and paper invoices with optical character recognition

  • Automate processing and digital storage of all incoming documents regardless of origin and location

  • Grant authorized in-house or remote stakeholders a secure, simple, and 24/7 access to repository of stored documents

  • Strengthen regulatory compliance with a complete, easily monitored audit trail

  • Support and maintain supplier self-service and a digital-first process with e-invoicing avoiding any disruption

Here are some of the results we've helped our clients achieve:

  • 30% cost reduction with automated data and invoice data capture

  • 40% processing time reduction with touchless purchase orders and total match

  • Shortened processing time from 15 days to one day

  • Moved from 20% suppliers’ adoption of e-invoicing solution to 50% in 5 years

Take a Big Step in Your Migration to Digital Accounts Payable

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1. Capture paper and email invoice information.

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2. Automate extraction of key data and validate accuracy.

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3. Automate data integration with ERP; e-invoice processing.

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4. Secure digital invoice storage with audit trails.

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5. Access invoice data anytime, anywhere.

Powerful e-invoicing supports supplier self-service

  • 97% next-day processing with 100% reporting accuracy

  • Access to one of the largest e-invoicing open networks

Automated Processing

  • Improve invoice processing time and reduce errors by eliminating time-consuming manual tasks

  • Protect against fraudulent, inaccurate, and duplicate invoices

  • Identify and reduce invoice processing costs

  • Strengthen regulatory compliance with a complete, easily monitored audit trail

  • Track documents with a full audit trail for security and compliance

  • Enhance customer service with immediate access to documents

  • Increase in productivity of up to 30%

E-Invoicing and AP Automation

Beyond the manual processing of document invoices, paper or email, we also offer AP automation with e-invoicing.

  • These capabilities allow our global clients to transcend paper and emails and go fully digital with vendor self-service

  • Improve supplier relations and avoid late payment penalties with next-day invoice processing

  • Gain access to one of the largest e-invoicing open networks

Let us put our payable automation solution to work, enhancing your processes, improving efficiency, and delivering a stronger connection with your suppliers.

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Consistent communications are essential to customer conversion. Let’s make it easy to start a conversation.